Team Assistant - Talent & Rewards

Willis Tower Watson

Willis Towers Watson is a leading global advisory, broking and solutions company that helps clients around the world turn risk into a path for growth. With roots dating to 1828, Willis Towers Watson has 40,000 employees serving more than 140 countries. We design and deliver solutions that manage risk, optimise benefits, cultivate talent, and expand the power of capital to protect and strengthen institutions and individuals. Together we unlock potential.

Our Talent & Rewards consultants provide the strategy, design and execution support essential for organisations to attract, retain, motivate, pay and engage employees efficiently and cost-effectively.

As a team assistant, you will enjoy the opportunity to support the team as a whole using your can-do disposition and your focus on client service, quality and continuous improvement to produce high quality work – first time, every time. Whether it is undertaking financial administration for projects, edits on a document, or playing a role in laying out an important client presentation, you appreciate the importance of quality in everything we do.

The Role:

  • Maintain directors’ calendars and scheduling meetings as required.
  • Support project administration for consultants including helping with contract signing, scanning, and associated project set-up in Oracle.
  • Lead the monthly project financial processes.
  • Assist consultants with their expense entries and travel arrangements.
  • Coordinate travel and accommodation for senior staff.
  • Follow up on account receivables with clients when required.
  • Copying, binding, and laminating documents.
  • Prepare, format, edit and proofread letters, proposals, presentations, spreadsheets and marketing materials using Microsoft Word, Excel, and Power Point in line with branding standards.
  • Assist with arrangement of internal and external meetings.
  • Complete ad hoc administrative duties including printing and binding; distributing mail; maintenance of CRM and client lists (contacts, distribution lists); providing reception cover as required; other duties as reasonably requested.
  • Organise internal and external functions including, but not limited to, presentations, team events, client dinners and conferences.
  • Prepare internal meeting minutes and action item lists which ensure the effective execution and monitoring of project plans.
  • Maintain the Client Information database flags for mailing, events and research, coordinating with consultants and business leaders.
  • Produce materials and coordinate mass mailing activities on behalf of the practice.
  • Have a good knowledge of a client’s business and preferences; respond to concerns and requests for information; direct queries as appropriate with the highest level of client service.
  • Coordinate performance management feedback requests and schedule career development and performance reviews as requested.
  • Organise induction meetings for new starters as appropriate.
  • Support other new starters’ activities, as necessary (for example: prepare workstation, order business cards and stationary).

The Role:

  • Commitment to the role, and willingness to learn
  • Strong attention to detail, process-oriented, coupled with excellent proof-reading abilities
  • Strong verbal and written communication skills
  • Well organised with excellent ability to schedule priorities and capacity to multi-task
  • Ability and willingness to work effectively as part of a team
  • Ability to work independently and pro-actively
  • Calm, professional manner even under pressure
  • Ability to work effectively with a variety of interpersonal and work styles, showing respect for other perspectives even when different from one's own
  • Advanced Word, PowerPoint and Email skills and intermediate Excel are preferred
  • Typing speed of approximately 65 wpm (or greater) desirable; 100% accuracy in completed work
  • Proven experience working as a corporate Personal Assistant/Group Assistant role preferable

Candidates must have either Australian or New Zealand citizenship or an appropriate permanent working visa.

Willis Towers Watson is an equal opportunities employer and does not discriminate on any basis. We support flexible working and this role will be considered on a flexible basis.

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