Workplace Coordinator - Melbourne


You’re successful and you’re ready for a new challenge. You want to take charge of your career and achieve your potential.  At EY, we’ll help you fulfil your career aspirations and give you opportunities to take yourself further.


The opportunity

 

The Workplace Coordinator is a key member of the Facilities team. The objective of the team within Core Business Services (CBS) is to support EY Partners and staff to consolidate their vision to be market leader. 


The role has the responsibility for coordinating the facilities and resources necessary to ensure efficient operations of the EY tenancy. 


Your key responsibilities

  • Coordination of the tenancy’s reactive and preventative maintenance ensuring assets are in good repair and operational at all times
  • Cover Switchboard calls for Melbourne and Sydney during times of leave and absence from the Switchboard team
  • Manage the Maintenance Tracking One note  ensuring all requests are closed in a timely manner when rectified,
  • Prioritize and arrange repairs of all maintenance requests and provide timely updates to the requestor.
  • Coordinate external contractors and ensure all work is carried out as per safe work method statements (SWMS) and EY OHS contractor guidelines
  • Manage the Preventative Maintenance schedule and activity planner by ensuring it is current and scheduled maintenance is taking place
  • Participate in building evacuations, Office safety checklists and emergency contacts in line with EY’s WHS policy and procedures
  • Oversee monthly sustainability administration and assist in energy reduction initiatives to attain and sustain EY’s NABERS commitment agreement
  • Source quotes, issue purchase orders and process invoices in accordance with EY’s agreed processes
  • Security and Access passes pass administration for starters/leavers and ad hoc requests
  • Conduct regular floor walks to check for cleaning/clutter/furniture reset/check for supplies in meeting rooms.
  • Compile monthly reports including but not limited to waste, energy consumption, maintenance requests and occupation
  • Review processes to ensure alignment with nationally approved processes
  • Review and update any incident/hazard requests and report issues to the Facilities Manager and workplace WHS team
  • Coordinate minor tenancy churn and relocations
  • Foster and maintain positive working relationships with clients, external/internal service providers and consultants,
  • Document and effectively manage defect liability requirements related to EY tenancies
  • Attend weekly cleaning inspection of EY tenancies and effectively manage EY requirements to ensure high cleaning standards are met
  • Support the Workplace of The Future initiatives, including managing lockers and storage, driving behavior change
  • Lead direct reports, encourage teaming and exceptional customer service and instigating an open high-performance culture

To qualify for the role you must have

 
Experience

  • Three years plus years’ experience in a similar role (preferably within a large to medium professional services or corporate environment)
  • Relevant experience in a service, trade and/or Building Maintenance

What we look for

 

We’re interested in leaders with a genuine creative vision and the confidence to make it happen. You can expect plenty of autonomy in this role, so you’ll also need the ability to take initiative and seek out opportunities to improve our current relationships and processes.

 
 

What working at EY offers

 

We offer a competitive remuneration package where you’ll be rewarded based on your performance and the value you bring. Our Total Rewards package includes support for flexible working, career development, and an extensive range of wellbeing and benefit offerings. We are happy to consider formal and informal flexible working arrangement. To find out how some of our people are using these arrangements to help them achieve a lifestyle balance, please click here.

 
Who we are
 

EY is an inclusive and equal opportunity employer offering a vast range of internal networks including Unity, our LGBTI network and our Aboriginal and Torres Strait Islander network. These provide our people with the opportunity to connect across offices and allow us all to embrace and value the diverse society we live within. We are committed to making reasonable adjustments to provide a positive, barrier-free recruitment process and supportive work environment. If you have any support or access requirements, we encourage you to advise us at the time of application.

About EY

 

As a global leader in assurance, tax, transaction and advisory services, we’re using the finance products, knowledge and systems we’ve developed to build a better working world. That starts with a culture that believes in giving you the training, opportunities and creative freedom to make things better.   Whenever you join, however long you stay, the exceptional EY experience lasts a lifetime.

 
Make your mark.
 
Apply now.
 

The preferred applicant will be subject to employment screening by EY or by their external third party provider.

© 2019 Ernst & Young Australia. All Rights Reserved. Liability limited by a scheme approved under Professional Standards Legislation.


You’re successful and you’re ready for a new challenge. You want to take charge of your career and achieve your potential.  At EY, we’ll help you fulfil your career aspirations and give you opportunities to take yourself further.


The opportunity

 

The Workplace Coordinator is a key member of the Facilities team. The objective of the team within Core Business Services (CBS) is to support EY Partners and staff to consolidate their vision to be market leader. 


The role has the responsibility for coordinating the facilities and resources necessary to ensure efficient operations of the EY tenancy. 


Your key responsibilities

  • Coordination of the tenancy’s reactive and preventative maintenance ensuring assets are in good repair and operational at all times
  • Cover Switchboard calls for Melbourne and Sydney during times of leave and absence from the Switchboard team
  • Manage the Maintenance Tracking One note  ensuring all requests are closed in a timely manner when rectified,
  • Prioritize and arrange repairs of all maintenance requests and provide timely updates to the requestor.
  • Coordinate external contractors and ensure all work is carried out as per safe work method statements (SWMS) and EY OHS contractor guidelines
  • Manage the Preventative Maintenance schedule and activity planner by ensuring it is current and scheduled maintenance is taking place
  • Participate in building evacuations, Office safety checklists and emergency contacts in line with EY’s WHS policy and procedures
  • Oversee monthly sustainability administration and assist in energy reduction initiatives to attain and sustain EY’s NABERS commitment agreement
  • Source quotes, issue purchase orders and process invoices in accordance with EY’s agreed processes
  • Security and Access passes pass administration for starters/leavers and ad hoc requests
  • Conduct regular floor walks to check for cleaning/clutter/furniture reset/check for supplies in meeting rooms.
  • Compile monthly reports including but not limited to waste, energy consumption, maintenance requests and occupation
  • Review processes to ensure alignment with nationally approved processes
  • Review and update any incident/hazard requests and report issues to the Facilities Manager and workplace WHS team
  • Coordinate minor tenancy churn and relocations
  • Foster and maintain positive working relationships with clients, external/internal service providers and consultants,
  • Document and effectively manage defect liability requirements related to EY tenancies
  • Attend weekly cleaning inspection of EY tenancies and effectively manage EY requirements to ensure high cleaning standards are met
  • Support the Workplace of The Future initiatives, including managing lockers and storage, driving behavior change
  • Lead direct reports, encourage teaming and exceptional customer service and instigating an open high-performance culture

To qualify for the role you must have

 
Experience

  • Three years plus years’ experience in a similar role (preferably within a large to medium professional services or corporate environment)
  • Relevant experience in a service, trade and/or Building Maintenance

What we look for

 

We’re interested in leaders with a genuine creative vision and the confidence to make it happen. You can expect plenty of autonomy in this role, so you’ll also need the ability to take initiative and seek out opportunities to improve our current relationships and processes.

 
 

What working at EY offers

 

We offer a competitive remuneration package where you’ll be rewarded based on your performance and the value you bring. Our Total Rewards package includes support for flexible working, career development, and an extensive range of wellbeing and benefit offerings. We are happy to consider formal and informal flexible working arrangement. To find out how some of our people are using these arrangements to help them achieve a lifestyle balance, please click here.

 
Who we are
 

EY is an inclusive and equal opportunity employer offering a vast range of internal networks including Unity, our LGBTI network and our Aboriginal and Torres Strait Islander network. These provide our people with the opportunity to connect across offices and allow us all to embrace and value the diverse society we live within. We are committed to making reasonable adjustments to provide a positive, barrier-free recruitment process and supportive work environment. If you have any support or access requirements, we encourage you to advise us at the time of application.

About EY

 

As a global leader in assurance, tax, transaction and advisory services, we’re using the finance products, knowledge and systems we’ve developed to build a better working world. That starts with a culture that believes in giving you the training, opportunities and creative freedom to make things better.   Whenever you join, however long you stay, the exceptional EY experience lasts a lifetime.

 
Make your mark.
 
Apply now.
 

The preferred applicant will be subject to employment screening by EY or by their external third party provider.

© 2019 Ernst & Young Australia. All Rights Reserved. Liability limited by a scheme approved under Professional Standards Legislation.

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