Executive Assistant
Executive Assistant
The Executive Assistant is a varied role that provides high level support to the MD of two business groups, our Global & Corporate team as well as our Human Capital team. You will be an essential part of the team where this diverse role will provide you with a fantastic opportunity to demonstrate your organisational and collaboration skills, providing exceptional service and support at the highest level.
Aon is in the business of better decisions
At Aon, we shape decisions for the better to protect and enrich the lives of people around the world.
As an organization, we are united through trust as one inclusive, diverse team, and we are passionate about helping our colleagues and clients succeed.
What the day will look like
Your primary responsibility will be providing seamless, executive-level support to two senior executives leading our Global & Corporate and Human Capital teams. This opportunity will see you managing all the traditional secretarial EA duties and working with the broader Global & Corporate/Human Capital businesses to ensure business objectives are achieved efficiently.
- Proactively manage complex calendars, including scheduling meetings, coordinating domestic and international travel, and handling expense reconciliation and ad hoc administrative tasks.
- Monitor and triage incoming emails, respond to correspondence, prioritise urgent matters, and flag critical items for executive review.
- Ensure the executives are fully briefed and equipped with all necessary documentation and context ahead of meetings.
- Manage access to the executives with professionalism and discretion, balancing availability with focus time.
- Build and maintain strong relationships with internal and external stakeholders to support seamless collaboration.
- Partner with Administrative Executives across Global & Corporate and Human Capital teams to manage workload peaks and deliver consistent support across business units.
- Act as a conduit for information across the national Administrative Executive network, ensuring alignment and awareness of system updates and business changes.
- Source relevant data and collaborate with cross-functional teams to support reporting requirements and system processes.
- Attend meetings to take minutes, track action items, and prepare agendas and materials in advance.
- Coordinate internal strategy days and client events, including hybrid and interstate Town Hall meetings.
How this opportunity is different
This is a pivotal role that demands exceptional time management and organisational skills, an eye for detail and respect of confidentiality, a proactive and flexible attitude and ability to work autonomously in a stakeholder-dynamic environment. Additionally, your ability to quickly build strong professional relationships are crucial in your day-to-day interactions across the business.
Skills and experience that will lead to success
- Ability to maintain a high level of confidentiality
- Proven ability to resolve complex and strategic challenges as they arise
- Previous administration experience in an Assistant or similar role supporting at the Executive level
- Diary and email management
- Travel arrangement
- Responsive and ability to move quickly in fast paced environment
- Technologically savvy – experience in using full Microsoft suite (including One Note and One Drive), video conferencing, etc.
- Flexible working environment with commitment to support leader from the office as required
- Experience in supporting someone in a market facing role – i.e. external stakeholder engagement.
How we support our colleagues
In addition to our comprehensive benefits package, we encourage a diverse workforce. Plus, our agile, inclusive environment allows you to manage your wellbeing and work/life balance, ensuring you can be your best self at Aon. Furthermore, all colleagues enjoy two “Global Wellbeing Days” each year, encouraging you to take time to focus on yourself. We offer a variety of working style solutions, but we also recognise that flexibility goes beyond just the place of work... and we are all for it. We call this Smart Working!
Our continuous learning culture inspires and equips you to learn, share and grow, helping you achieve your fullest potential. As a result, at Aon, you are more connected, more relevant, and more valued.
We provide individuals with disabilities reasonable accommodations to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment in accordance with applicable law. Please contact us to request an accommodation on ReasonableAdjustments@Aon.com
Aon values an innovative, diverse workplace where all colleagues feel empowered to be their authentic selves. Aon is proud to be an equal opportunity workplace.
#eacareers #executiveassistant
Executive Assistant
The Executive Assistant is a varied role that provides high level support to the MD of two business groups, our Global & Corporate team as well as our Human Capital team. You will be an essential part of the team where this diverse role will provide you with a fantastic opportunity to demonstrate your organisational and collaboration skills, providing exceptional service and support at the highest level.
Aon is in the business of better decisions
At Aon, we shape decisions for the better to protect and enrich the lives of people around the world.
As an organization, we are united through trust as one inclusive, diverse team, and we are passionate about helping our colleagues and clients succeed.
What the day will look like
Your primary responsibility will be providing seamless, executive-level support to two senior executives leading our Global & Corporate and Human Capital teams. This opportunity will see you managing all the traditional secretarial EA duties and working with the broader Global & Corporate/Human Capital businesses to ensure business objectives are achieved efficiently.
- Proactively manage complex calendars, including scheduling meetings, coordinating domestic and international travel, and handling expense reconciliation and ad hoc administrative tasks.
- Monitor and triage incoming emails, respond to correspondence, prioritise urgent matters, and flag critical items for executive review.
- Ensure the executives are fully briefed and equipped with all necessary documentation and context ahead of meetings.
- Manage access to the executives with professionalism and discretion, balancing availability with focus time.
- Build and maintain strong relationships with internal and external stakeholders to support seamless collaboration.
- Partner with Administrative Executives across Global & Corporate and Human Capital teams to manage workload peaks and deliver consistent support across business units.
- Act as a conduit for information across the national Administrative Executive network, ensuring alignment and awareness of system updates and business changes.
- Source relevant data and collaborate with cross-functional teams to support reporting requirements and system processes.
- Attend meetings to take minutes, track action items, and prepare agendas and materials in advance.
- Coordinate internal strategy days and client events, including hybrid and interstate Town Hall meetings.
How this opportunity is different
This is a pivotal role that demands exceptional time management and organisational skills, an eye for detail and respect of confidentiality, a proactive and flexible attitude and ability to work autonomously in a stakeholder-dynamic environment. Additionally, your ability to quickly build strong professional relationships are crucial in your day-to-day interactions across the business.
Skills and experience that will lead to success
- Ability to maintain a high level of confidentiality
- Proven ability to resolve complex and strategic challenges as they arise
- Previous administration experience in an Assistant or similar role supporting at the Executive level
- Diary and email management
- Travel arrangement
- Responsive and ability to move quickly in fast paced environment
- Technologically savvy – experience in using full Microsoft suite (including One Note and One Drive), video conferencing, etc.
- Flexible working environment with commitment to support leader from the office as required
- Experience in supporting someone in a market facing role – i.e. external stakeholder engagement.
How we support our colleagues
In addition to our comprehensive benefits package, we encourage a diverse workforce. Plus, our agile, inclusive environment allows you to manage your wellbeing and work/life balance, ensuring you can be your best self at Aon. Furthermore, all colleagues enjoy two “Global Wellbeing Days” each year, encouraging you to take time to focus on yourself. We offer a variety of working style solutions, but we also recognise that flexibility goes beyond just the place of work... and we are all for it. We call this Smart Working!
Our continuous learning culture inspires and equips you to learn, share and grow, helping you achieve your fullest potential. As a result, at Aon, you are more connected, more relevant, and more valued.
We provide individuals with disabilities reasonable accommodations to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment in accordance with applicable law. Please contact us to request an accommodation on ReasonableAdjustments@Aon.com
Aon values an innovative, diverse workplace where all colleagues feel empowered to be their authentic selves. Aon is proud to be an equal opportunity workplace.
#eacareers #executiveassistant
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