Personal Assistant / Office Manager – Part Time (8 am – 12pm Monday to Friday)
Assistant / Office Manager – Part Time
– 12pm Monday to Friday
SWIISH is an
online destination that inspires a healthy and stylish life.
We are a fast moving, exciting, creative
environment. We are a content and commerce business, which includes a blog,
online store and our own products.
We have a fun, enthusiastic, flexible and
driven team who bring their all, each and every day - because we all love
working at SWIISH.
Due to growth in the business we are
looking for a part time Personal Assistant to support the two co-founders.
This role requires an incredibly well
organised individual with excellent judgment, the ability to multitask and a
hands on, roll-up-your-sleeves attitude.
As a key voice of
our company, it’s critical that you adopt the persona of SWIISH and the
co-founders. You are also responsible for setting the tone for all office
business, particularly when answering phones and greeting guests.
Your responsibilities will include:
- Managing personal and business
diaries and appointments
- Set up appointments, coordinate
logistics for meetings
- Office management – overseeing
of all office maintenance, purchase of office supplies, ensure any IT
requirements are managed and addressed, maintain office ambience and
- Assist in setting up photo
shoots, interviews, appearances, events etc
- Coordinate all personal and
business travel including booking of flights, accommodation, transport and
- Maintain and update all
technology including phones, iPads, laptops, WiFi etc. Maintain and organize personal iTunes,
photo libraries, Dropbox and Google Drive
- Assist with accounts, bill
paying and filing
- Managing deliveries, sending
- Run errands as needed,
including groceries, receiving deliveries, liaising with and being present for
suppliers e.g. cleaners and other maintenance
- Step into shoes of another role
if required e.g. school drop off
- Preparation of meeting
- Being across social media
(particularly Instagram and Facebook) and identifying opportunities for SWIISH
e.g. collaborations or PR
- Being available outside of core
hours to answer texts or calls if needed
To be successful in this position, you will need:
- Prior experience in a PA / EA
role (at least 3 years)
- To be dependable, ultra
professional, and have excellent people skills. You understand that you’re
representing the brand and maintain a professional attitude and appearance at
be a strong, confident, ''take charge'' individual who doesn't get flustered
when faced with challenges, no matter how big or small.
- A ''yes'' oriented attitude; i.e. be a
driven person always aiming to exceed expectations
be thorough, organized and anticipate needs, as well as what’s coming next. You
need to be a completer-finisher, follow timelines and meet deadlines.
verbal and written communication skills with second to none attention to detail
- The ability to take direction,
multi-task, know what to prioritise and make decisions in a fast paced
- A flexible attitude – no task
is too big or too small
- To be tech savvy, and to have
substantive experience using a MAC. You also have advanced skills in Microsoft
Word, Excel and other programs
- To have expertise in using
social media and be passionate about lifestyle categories, particularly health
- The ability to step outside of
the normal scope of such a role – i.e. assist wherever required, even if it
means stepping into the shoes of another role
- A willingness to go above and
beyond what may be considered everyday working patterns
- A deep respect for and ability
to maintain confidentiality
We are a fun, outgoing team of passionate
people who truly believe in sharing with others ways to live a fabulous,
yet affordable life. We have a strong company culture that is grounded
We offer rewards and generous staff discounts and of
course, the opportunity for you to expand your career in a growing
Please email your cover letter - include info about your suitability for this role, together with your resume to email@example.com.
You must be able to work either 9am - 1pm Monday to Friday OR 1pm -
5pm Monday to Friday - please indicate which of these you would be able
to work when sending your cover letter.
If you really want to wow us, please also include your
social media handles (Instagram in particular) and tell us what you know
about SWIISH and why you want to be part of our incredible team.
Note: only those candidates selected for
an interview will be contacted. You must possess the appropriate
citizenship status or visa rights for Australia in order to be able to
work on a permanent part time basis.