Temporary Executive Assistant

Due to internal movement and  business growth; we are currently seeking experienced Executive Assistants to join our Macquarie Capital Group on a temporary basis to provide relief support across the Sydney operation.

As a Temporary Executive Assistant you will be assigned to various teams business providing vital support to front office Executives across the full hierarchy..  Candidates seeking permanent placement will also be considered for temp to perm opportunities.

Macquarie Capital's advisory activities align with six industry groups, reflecting deep expertise across a broad range of sectors including; Financial Institutions, Industrials, Infrastructure, Utilities & Renewables, Real Estate and Resources.

Key Responsibilities:

  • Extensive diary management;
  • Acting as coordinator and main point of contact; 
  • Booking and scheduling extensive travel, including coordination of approvals and preparation of itineraries; 
  • Email management;
  • Processing of purchase orders and expense claims for payment, adhering to expenses policies and procedures; 
  • Providing assistance with preparation of reports, presentations and other documents. 
  • Organising ad hoc dinners and events for client entertaining; 
  • Networking and liaising with clients and/or client EAs and peers internally, both domestically and offshore; 
  • Maintaining Macquarie's client contact database and ensuring exec contacts are up to date; 
  • Answering telephones and taking responsibility for follow up actions;
  • Managing electronic document and paper files following established Macquarie Capital Document Management procedures; and
  • Office administration duties

You will have intermediate skills in Microsoft Word and PowerPoint and advanced skills in Outlook to successfully support the teams and coordinate meetings. Your flexible and ‘can do’ attitude will ensure success and longevity in this role.

Macquarie understands the importance of diversity and inclusion - our long history of success has come from being different. At Macquarie we value the innovation and creativity that diversity of thought brings. The one thing we all have in common is our focus on high performance. If you're capable, motivated and can deliver, we want you on our team.

We facilitate a range of flexible working arrangements within our teams. Talk to us about what flexibility may be available.

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