Executive Assistant

About the Role

We are currently seeking an experienced Executive Assistant to join Macquarie Capital (MacCap), supporting the Global Head of Private Capital Markets and a team of Resources/PCM executives including two other Directors. You will be responsible for acting as a coordinator and main point of contact in this client facing role.

Key Responsibilities:

  • Extensive diary management;
  • Acting as coordinator and main point of contact; 
  • Booking and scheduling complex  travel, including coordination of approvals and preparation of itineraries; 
  • Email management;
  • Processing of purchase orders and expense claims for payment, adhering to expenses policies and procedures; 
  • Providing assistance with preparation of reports, presentations and other documents. 
  • Organising ad hoc dinners and events for client entertaining; 
  • Networking and liaising with clients and/or client EAs and peers internally
  • Maintaining Macquarie's client contact database and ensuring exec contacts are up to date; 
  • Answering telephones and taking responsibility for follow up actions;
  • Managing electronic document and paper files following established Macquarie Capital Document Management procedures; and
  • Office administration duties 

About You

To be successful in this role, you will be a proactive assistant with a proven track record supporting senior executives. You will also be able to demonstrate the following:

  • Ability to liaise and communicate on all levels (written and verbal); 
  • Ability to multi-task and provide efficient delivery/turn around;
  • High level of attention to detail (including spelling and grammar);
  • Adaptability and flexibility to ensure effective management of consistently changing priorities;
  • Extensive experience in a professional environment or similar role;
  • Reliable and stable work history; 
  • Background and/or interest in finance industry highly regarded; 
  • Advanced level of skill and knowledge in Microsoft Office applications; 
  • Strong organisational abilities; 
  • Ability to solve problems and demonstrate initiative;
  • Willingness and desire to go above and beyond; and 
  • Strong customer service focus. 

Other Attributes:

  • Must enjoy working with people in an open plan team environment; 
  • Must be able to communicate in a clear and articulate manner; 
  • Must be self directed and proactive in anticipating requirements and managing the team; 
  • Must be dedicated and able to demonstrate a flexible attitude, working additional hours when required; 
  • Ability to work under pressure and meet deadlines with limited supervision, setting own goals and objectives to support broader business objectives; 
  • Needs to have the drive to probe for additional information to solve problems; 
  • Focus on customer and client needs, setting high standards for quality and consistency of output; and 

Follows instructions and procedures, keeps to schedules and demonstrates commitment.

About Us

Macquarie Capital (MacCap) comprises Macquarie Group's corporate advisory, equity underwriting and principal investment businesses. Our advisory activities are aligned with six industry groups, reflecting deep expertise across a broad range of sectors.

With offices in Australia, New Zealand, Asia, North America, Europe, South Africa and the Middle East, MacCap provides a broad range of services including specialist capabilities in:

  • mergers and acquisitions, takeovers and corporate restructuring advice 
  • equity capital markets, equity and debt capital management and raising 
  • debt structuring and distribution 
  • private equity placements 
  • principal products 
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