People Services Administrator Australia New Zealand


Australia - Victoria, Melbourne

Job Summary

Our Human Resources (HR) Shared Services team provides a centralised HR administration service to a variety of HR activities, focusing on core people processes related to attraction, development and retention of employees.

As part of the team in this fixed term role, you will deliver a range of HR Administration tasks including offer letter and contract preparation, people system updates and reporting and support the regional HR teams & delivering a high quality service to managers and employees.

Key responsibilities:

  • Assist the Talent Acquisition process by producing letters and contracts for successful candidates

  • Ensure all new starter documentation are provided and returned as per SOX requirements

  • Ensure ongoing adherence to SOX compliance requirements across the HR function

  • Efficiently track staff movements and condition changes ensuring accuracy in people systems

  • Assist with administration of annual remuneration review process

  • Process employee terminations as per required process in a timely and accurate manner

  • Support payroll process by accurate preparation of documentation and liaise with payroll team members to ensure accuracy and timeliness of employee remuneration

  • Investigate and respond to HR, payroll, and staff issues quickly and sensitively, and recommend effective solutions or escalate to appropriate level as required

  • Administer AECOM people systems as required in relation to employment referrals, probation/trial periods, visa initiation, permanent residency applications, performance management, and the AECOM learning centre

  • Prepare and distribute regional reporting for turnover, and diversity and inclusion

  • Ensure maintenance of electronic files, and ensure data integrity of all information entered into AECOM people systems, and minimise and correct mismatches between Oracle and Empower

  • Run regular and ad hoc reports on employee data

  • Answer employment check queries as required

  • Advise Project Finance and interstate HR teams of salaries for auditing purposes.

Minimum Requirements

  • Minimum 12 months experience in a HR Shared Services or HR Administration function

  • Knowledge and experience of using Workday, Oracle or similar HR systems desirable

  • Exposure to computerised HR and/or payroll information systems

  • Sound computer/database skills, MS Office suite experience with a high degree of proficiency in Excel and Word

  • Strong preference for candidates with exposure to both SOX HR compliance environment and visa and permanent residency maintenance and co-ordination with regulatory authorities

  • Demonstrated strong analytical and data manipulation skills

  • Client focus and the ability to maintain confidentiality

  • Ready to work in a fast and busy team working environment

  • Proven organisation skills to manage a busy workload

  • High levels of accuracy and attention to detail

  • Collaborative team player

  • Proactive, positive, and professional attitude.

Preferred Qualifications

-

What We Offer

When you join AECOM, you become part of a company that is pioneering the future . Our teams around the world are involved in some of the most cutting-edge and innovative projects and programs of our time, addressing the big challenges of today and shaping the built environment for generations to come. We ensure a workplace that encourages growth, flexibility and creativity, as well as a company culture that champions inclusion, diversity and overall employee well-being through programs supported by company leadership. Our core values define who we are, how we act and what we aspire to, which comes down to not only delivering a better world , but working to “make amazing happen” in each neighborhood, community and city we touch. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.


Australia - Victoria, Melbourne

Job Summary

Our Human Resources (HR) Shared Services team provides a centralised HR administration service to a variety of HR activities, focusing on core people processes related to attraction, development and retention of employees.

As part of the team in this fixed term role, you will deliver a range of HR Administration tasks including offer letter and contract preparation, people system updates and reporting and support the regional HR teams & delivering a high quality service to managers and employees.

Key responsibilities:

  • Assist the Talent Acquisition process by producing letters and contracts for successful candidates

  • Ensure all new starter documentation are provided and returned as per SOX requirements

  • Ensure ongoing adherence to SOX compliance requirements across the HR function

  • Efficiently track staff movements and condition changes ensuring accuracy in people systems

  • Assist with administration of annual remuneration review process

  • Process employee terminations as per required process in a timely and accurate manner

  • Support payroll process by accurate preparation of documentation and liaise with payroll team members to ensure accuracy and timeliness of employee remuneration

  • Investigate and respond to HR, payroll, and staff issues quickly and sensitively, and recommend effective solutions or escalate to appropriate level as required

  • Administer AECOM people systems as required in relation to employment referrals, probation/trial periods, visa initiation, permanent residency applications, performance management, and the AECOM learning centre

  • Prepare and distribute regional reporting for turnover, and diversity and inclusion

  • Ensure maintenance of electronic files, and ensure data integrity of all information entered into AECOM people systems, and minimise and correct mismatches between Oracle and Empower

  • Run regular and ad hoc reports on employee data

  • Answer employment check queries as required

  • Advise Project Finance and interstate HR teams of salaries for auditing purposes.

Minimum Requirements

  • Minimum 12 months experience in a HR Shared Services or HR Administration function

  • Knowledge and experience of using Workday, Oracle or similar HR systems desirable

  • Exposure to computerised HR and/or payroll information systems

  • Sound computer/database skills, MS Office suite experience with a high degree of proficiency in Excel and Word

  • Strong preference for candidates with exposure to both SOX HR compliance environment and visa and permanent residency maintenance and co-ordination with regulatory authorities

  • Demonstrated strong analytical and data manipulation skills

  • Client focus and the ability to maintain confidentiality

  • Ready to work in a fast and busy team working environment

  • Proven organisation skills to manage a busy workload

  • High levels of accuracy and attention to detail

  • Collaborative team player

  • Proactive, positive, and professional attitude.

Preferred Qualifications

-

What We Offer

When you join AECOM, you become part of a company that is pioneering the future . Our teams around the world are involved in some of the most cutting-edge and innovative projects and programs of our time, addressing the big challenges of today and shaping the built environment for generations to come. We ensure a workplace that encourages growth, flexibility and creativity, as well as a company culture that champions inclusion, diversity and overall employee well-being through programs supported by company leadership. Our core values define who we are, how we act and what we aspire to, which comes down to not only delivering a better world , but working to “make amazing happen” in each neighborhood, community and city we touch. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.

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